In short
A delivery challan goes with goods that move without a sale yet, such as job work, goods sent on approval, exhibitions or branch transfers. Rule 55 of the CGST Rules says it must show the date and a serial number, the supplier's and consignee's names, addresses and GSTINs, the HSN code, description, quantity and taxable value, the tax rate and amount when the movement is a taxable supply, the place of supply for inter-state movement, and a signature. Make it in triplicate.
Fields to include
- Challan number (up to 16 characters, unique for the financial year) and date
- Your name, address and GSTIN
- Consignee's name, address and GSTIN (if registered)
- HSN code and description of the goods
- Quantity and taxable value
- Tax rate and amount: CGST + SGST or IGST, when the movement is a taxable supply
- Place of supply, for movement to another state
- Reason for moving the goods, and a signature
When to use it
- Sending goods to a job worker and getting them back
- Goods sent on approval or "sale or return"
- Branch transfers, exhibitions, repairs and demos
How to make one online
Open the free delivery challan maker
Tap "Make this delivery challan free". It opens in your browser; no signup.
Fill in the fields
Type your details, your customer's and the items. Totals and the CGST, SGST or IGST split are worked out for you.
Download or send
Download the PDF to print or share. Sign up free to save it and send it on WhatsApp or email.
Frequently asked questions
When is a delivery challan used instead of an invoice?
When goods move without a sale at that moment: job work, goods on approval, exhibitions, branch transfers within the state, or goods sent in parts. For an ordinary sale, issue a tax invoice.
Do I need an e-way bill with a delivery challan?
Yes, when the goods are worth more than ₹50,000. Pick "Delivery challan" as the document type on the e-way bill portal.
How many copies of a delivery challan are needed?
Three: the original for the consignee, the duplicate for the transporter and the triplicate for you.
More questions? See the Receipt Book FAQ.
Sources
This page explains the rules in general terms as of November 2026. It is not tax or legal advice; check your case with your CA.
More formats
- Invoice format The standard invoice layout with every field a customer and your CA expect. Free, no signup
- GST invoice format Tax invoice with GSTIN, HSN/SAC, place of supply and the CGST, SGST or IGST split. Free, no signup
- Bill format A shop or service bill: items, quantity, rate, total, paid by cash or UPI. Free, no signup
- Quotation format A price quote with validity date, items, GST and terms. Free, no signup
- Proforma invoice format An advance bill before the sale: for advance payment, import or a loan. Free, no signup
- Receipt format Payment receipt with amount, mode, reference and a PAID stamp. Free, no signup
- Credit note format For returns, discounts after sale or overcharging, linked to the original invoice. Free, no signup
- Purchase order format Order goods from a vendor with quantities, rates, delivery date and terms. Free, no signup
- Freelancer invoice format Invoice for freelancers and consultants: services, hours or milestones, UPI or bank details. Free, no signup
- Rent receipt format House or shop rent receipt with tenant, landlord, month, PAN and signature. Free, no signup
- Cash receipt format Cash or money receipt with amount in words, purpose and revenue stamp note. Free, no signup
- Bill of supply format Bill without GST for composition dealers and exempt supplies, with the Rule 5 line. Free, no signup