In short
A freelancer invoice shows your name and contact details, the client's name and address, an invoice number and date, a due date, the services with hours or milestones and the amount for each, the total, and how to pay you (UPI ID or bank details). If you're registered under GST, add your GSTIN, the SAC code for your service and GST at 18% for most professional services; if you aren't, don't charge GST.
Fields to include
- Your name (or business name), address, phone and email
- PAN, so business clients can deduct and report TDS correctly
- Invoice number and date, and a due date (for example, 15 days)
- Client name, company and billing address (and GSTIN, if they have one)
- Services: description, hours or milestone, rate and amount
- SAC code and GST, only if you are registered under GST
- Total, any advance already received and the balance due
- How to pay: UPI ID or bank account and IFSC
When to use it
- Designers, developers, writers, photographers and other freelancers
- Consultants and trainers billing by the hour or by milestone
- Monthly retainers and project advances
How to make one online
Open the free invoice maker
Tap "Make this invoice free". It opens in your browser; no signup.
Fill in the fields
Type your details, your customer's and the items. Totals are worked out for you.
Download or send
Download the PDF to print or share. Sign up free to save it and send it on WhatsApp or email.
Frequently asked questions
Do freelancers need to charge GST?
Only once registered under GST. Registration is required above ₹20 lakh turnover a year for services (₹10 lakh in some special category states), and for most export of services you can supply under a Letter of Undertaking without paying IGST. Check your case with your CA.
Should I mention TDS on my invoice?
Business clients often deduct TDS (usually 10% on professional fees, or 2% on technical services) above the yearly threshold. Bill the full amount; the client deducts TDS and gives you a certificate. Use the free TDS calculator to check.
How do I get paid faster as a freelancer?
Put a due date and your UPI ID on every invoice. Sign up free and the invoice prints a UPI QR code for the exact amount, and the link you send on WhatsApp has a Pay by UPI button.
More questions? See the Receipt Book FAQ.
Sources
This page explains the rules in general terms as of November 2026. It is not tax or legal advice; check your case with your CA.
More formats
- Invoice format The standard invoice layout with every field a customer and your CA expect. Free, no signup
- GST invoice format Tax invoice with GSTIN, HSN/SAC, place of supply and the CGST, SGST or IGST split. Free, no signup
- Bill format A shop or service bill: items, quantity, rate, total, paid by cash or UPI. Free, no signup
- Quotation format A price quote with validity date, items, GST and terms. Free, no signup
- Proforma invoice format An advance bill before the sale: for advance payment, import or a loan. Free, no signup
- Receipt format Payment receipt with amount, mode, reference and a PAID stamp. Free, no signup
- Credit note format For returns, discounts after sale or overcharging, linked to the original invoice. Free, no signup
- Purchase order format Order goods from a vendor with quantities, rates, delivery date and terms. Free, no signup
- Rent receipt format House or shop rent receipt with tenant, landlord, month, PAN and signature. Free, no signup
- Cash receipt format Cash or money receipt with amount in words, purpose and revenue stamp note. Free, no signup
- Bill of supply format Bill without GST for composition dealers and exempt supplies, with the Rule 5 line. Free, no signup
- Delivery challan format Challan for moving goods without a sale: job work, approval, branch transfer (Rule 55). Free, no signup