In short
A quotation (quote or estimate) is a price you offer before a sale. It shows your business details, the customer's name, a quotation number and date, how long the price is valid, the items or work with quantity, rate and amount, tax if any, the total and your terms such as delivery time and advance. A quotation is not a demand for payment and has no fixed legal format.
Fields to include
- Your business name, address and GSTIN (if registered)
- Quotation number and date
- Prepared for: customer name and address
- Valid until date
- Items or scope of work with quantity, rate and amount
- GST (if you will charge it) and the quote total
- Terms: delivery time, advance, payment terms
When to use it
- Contractors, interior designers, agencies and suppliers pricing a job
- Answering a customer's request for rates before an order
- Tenders and comparisons where the buyer asks for several quotes
How to make one online
Open the free quote / estimate maker
Tap "Make this quote / estimate free". It opens in your browser; no signup.
Fill in the fields
Type your details, your customer's and the items. Totals are worked out for you.
Download or send
Download the PDF to print or share. Sign up free to save it and send it on WhatsApp or email.
Frequently asked questions
What is the difference between a quotation and an estimate?
A quotation is usually a fixed price for a set scope; an estimate is an approximate price that may change. Both use the same format.
What is the difference between a quotation and a proforma invoice?
A quotation offers a price; a proforma invoice is sent after the buyer agrees, often to request an advance. Neither is a tax invoice.
How long should a quotation be valid?
Commonly 15 to 30 days. Put the date in "Valid until" so the customer knows when the price may change.
More questions? See the Receipt Book FAQ.
Sources
This page explains the rules in general terms as of November 2026. It is not tax or legal advice; check your case with your CA.
More formats
- Invoice format The standard invoice layout with every field a customer and your CA expect. Free, no signup
- GST invoice format Tax invoice with GSTIN, HSN/SAC, place of supply and the CGST, SGST or IGST split. Free, no signup
- Bill format A shop or service bill: items, quantity, rate, total, paid by cash or UPI. Free, no signup
- Proforma invoice format An advance bill before the sale: for advance payment, import or a loan. Free, no signup
- Receipt format Payment receipt with amount, mode, reference and a PAID stamp. Free, no signup
- Credit note format For returns, discounts after sale or overcharging, linked to the original invoice. Free, no signup
- Purchase order format Order goods from a vendor with quantities, rates, delivery date and terms. Free, no signup
- Freelancer invoice format Invoice for freelancers and consultants: services, hours or milestones, UPI or bank details. Free, no signup
- Rent receipt format House or shop rent receipt with tenant, landlord, month, PAN and signature. Free, no signup
- Cash receipt format Cash or money receipt with amount in words, purpose and revenue stamp note. Free, no signup
- Bill of supply format Bill without GST for composition dealers and exempt supplies, with the Rule 5 line. Free, no signup
- Delivery challan format Challan for moving goods without a sale: job work, approval, branch transfer (Rule 55). Free, no signup