In short
A purchase order (PO) is a document a buyer sends a vendor to order goods or services. It shows the buyer's name, address and GSTIN, the vendor's details, a PO number and date, the delivery date and address, the items with quantity, rate and amount, GST, the order total and terms such as payment and delivery. Once the vendor accepts it, it is a binding order; the vendor's tax invoice should quote the PO number.
Fields to include
- Your business name, address and GSTIN
- Vendor name, address and GSTIN
- PO number and date
- Delivery date and delivery address
- Items with quantity, rate and amount
- GST and the order total
- Payment terms, delivery terms and signature
When to use it
- Ordering stock or raw material from suppliers
- Hiring a contractor for a fixed job
- Companies whose accounts team needs a PO before paying a bill
How to make one online
Open the free purchase order maker
Tap "Make this purchase order free". It opens in your browser; no signup.
Fill in the fields
Type your details, your customer's and the items. Totals are worked out for you.
Download or send
Download the PDF to print or share. Sign up free to save it and send it on WhatsApp or email.
Frequently asked questions
Who issues a purchase order, buyer or seller?
The buyer. The seller then sends a tax invoice that quotes the PO number.
What is the difference between a purchase order and an invoice?
A PO is an order to buy; an invoice is a request to be paid after the goods or services are supplied.
Can I add my PO number to an invoice?
Yes. On a paid plan, add a custom field such as "PO number" to your invoices.
More questions? See the Receipt Book FAQ.
Sources
This page explains the rules in general terms as of November 2026. It is not tax or legal advice; check your case with your CA.
More formats
- Invoice format The standard invoice layout with every field a customer and your CA expect. Free, no signup
- GST invoice format Tax invoice with GSTIN, HSN/SAC, place of supply and the CGST, SGST or IGST split. Free, no signup
- Bill format A shop or service bill: items, quantity, rate, total, paid by cash or UPI. Free, no signup
- Quotation format A price quote with validity date, items, GST and terms. Free, no signup
- Proforma invoice format An advance bill before the sale: for advance payment, import or a loan. Free, no signup
- Receipt format Payment receipt with amount, mode, reference and a PAID stamp. Free, no signup
- Credit note format For returns, discounts after sale or overcharging, linked to the original invoice. Free, no signup
- Freelancer invoice format Invoice for freelancers and consultants: services, hours or milestones, UPI or bank details. Free, no signup
- Rent receipt format House or shop rent receipt with tenant, landlord, month, PAN and signature. Free, no signup
- Cash receipt format Cash or money receipt with amount in words, purpose and revenue stamp note. Free, no signup
- Bill of supply format Bill without GST for composition dealers and exempt supplies, with the Rule 5 line. Free, no signup
- Delivery challan format Challan for moving goods without a sale: job work, approval, branch transfer (Rule 55). Free, no signup