In short
A catering quotation shows the event, date, venue and expected guests, the menu (welcome drink, starters, main course, desserts), the per plate rate and the minimum guarantee, extra counters (live counters, chaat, ice cream), service staff, crockery and setup charges, GST, the advance to book and the terms for extra plates. Outdoor catering is usually taxed at 5% without input tax credit, with higher rates in some cases; check with your CA.
Fields to include
- Your catering business, phone and GSTIN (if registered)
- Client name, event type, date and venue
- Quotation number, date and valid until
- Menu, item by item, veg or non-veg
- Per plate rate, minimum guaranteed plates and total
- Live counters, service staff, crockery and setup charges
- GST and total
- Advance to book, balance due date and extra plate rate
When to use it
- Weddings, receptions and family functions
- Corporate lunches and events
- Daily office or hostel meals
How to make one online
Open the free quote / estimate maker
Tap "Make this quote / estimate free". It opens in your browser; no signup.
Fill in the fields
Type your details, your customer's and the items. Totals and the CGST, SGST or IGST split are worked out for you.
Download or send
Download the PDF to print or share. Sign up free to save it and send it on WhatsApp or email.
Frequently asked questions
How is catering usually quoted?
Per plate, with a minimum guaranteed number of guests. Extras such as live counters, staff and crockery are added as separate lines.
What GST applies to outdoor catering?
Usually 5% without input tax credit. Catering at certain premises, such as hotels with high room tariffs, can be 18%. Check your case with your CA.
What if more guests turn up?
Write the rate for extra plates and how the final count is agreed (for example, plates served or a count given 48 hours before) in the terms.
More questions? See the Receipt Book FAQ.
Sources
This page explains the rules in general terms as of November 2026. It is not tax or legal advice; check your case with your CA.
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