In short
An event management quotation shows the event, date, venue and guest count, then each part as a line: decor and flowers, stage and backdrop, sound and lighting, LED screen, artists or anchor, photography, logistics and permissions, and your coordination or management fee. Add GST (event management services are usually 18% once registered), the advance to confirm, the cancellation terms and how long the quote is valid.
Fields to include
- Your company, address and GSTIN
- Client name, event, date, venue and guests
- Quotation number, date and valid until
- Decor, stage and backdrop
- Sound, lighting, LED screen and generator
- Artists, anchor, photography and video
- Coordination fee, GST and total
- Advance, cancellation terms and what the venue provides
When to use it
- Weddings and sangeet
- Corporate events, launches and conferences
- Birthdays and private parties
How to make one online
Open the free quote / estimate maker
Tap "Make this quote / estimate free". It opens in your browser; no signup.
Fill in the fields
Type your details, your customer's and the items. Totals and the CGST, SGST or IGST split are worked out for you.
Download or send
Download the PDF to print or share. Sign up free to save it and send it on WhatsApp or email.
Frequently asked questions
What GST do event managers charge?
Event management services are usually taxed at 18% once you're registered under GST.
Should the quote include a management fee?
Yes, as its own line, either a fixed fee or a percentage of the event cost. It shows the client what your planning and coordination are worth.
How do I handle cancellations?
Write the cancellation terms on the quote, for example how much of the advance is kept if the event is cancelled within a set number of days.
More questions? See the Receipt Book FAQ.
Sources
This page explains the rules in general terms as of November 2026. It is not tax or legal advice; check your case with your CA.
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